part 4. chapter 6 it asset management.doc

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PART 4. System Management
Chapter 6 Asset Management
The IT Asset Management Architecture defines the policies, standards, and guidelines required for
the tracking and reporting of assets owned by the government entity.
6.1  Vision
The State of Oregon will have an IT asset management program that collects and provides
information to:
Report on the “state of the state’s” IT assets at any given point in time
Track IT assets and determine the total cost of ownership throughout the asset’s life cycle
Leverage the state’s purchasing power by knowing the state government-wide need, and the
volume and timing of need for future IT hardware and software purchases
Ensure software license optimization and compliance
Establish an initial, current and disposal value for the state’s IT assets
Plan for a common, shared, state government-wide information technology infrastructure; and
Acquire the information needed for state government-wide information resources
management decision-making
6.2  Scope and Business Rationale
In response to the budget crisis and in support of the Governor’s priorities relating to government
efficiency and effectiveness, the State Enterprise Information Resources Management Strategy and
to fulfill state obligations under ORS 1 84.473-1 84.475 - the Department of Administrative Services
(DAS) and state agencies must do what we can to gather information about our existing IT
environment to better understand what we are spending on IT and how those IT investments are
performing over time.
Achieving both the Enterprise and Agency goals will provide Oregon state government enhanced
abilities to:
Make informed IT planning, procurement and investment decisions
Calculate IT asset value and understand the total cost of ownership (TCO) of those assets
Manage the acquisition and maintenance of key asset types, including hardware, software,
business systems, and data
Optimize software license usage and comply with software license requirements
Manage hardware and software maintenance contracts
Manage leased assets
Monitor compliance with IT standards
Plan for technology migration projects
Allocate support resources efficiently and effectively
Protect and secure IT assets
Provide timely and accurate financial reports
Ensure adequate Insurance coverage, and business continuity and recovery plans exist

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